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A lot of rookie e-commerce sellers may run into the problem of being ignored by suppliers when they sent out their requests for quotation (RFQ), or in layman terms, a request for collaboration. They may start to blame those suppliers for being rude, being haughty, being unappreciative and looking down upon small startups, etc, but it never occurs to them that maybe the problem lies in themselves – that they may not seem professional enough, and was unclear in their intentions.

It is always crucial to remember this: just as you, the seller, are evaluating different suppliers to do business with, they are also evaluating you! The rule here is to be specific in your requests. By doing so, you will demonstrate that you are serious about doing business, and are not just a looky-loo blindly sending RFQs on suppliers’ sites.

Hence, today we shall be going through a few pointers to craft a professional request for quotation (RFQ), and we hope that these tips will help you increase the chances of clinching your deals with potential suppliers.

You should always include the following elements in a professional RFQ:

  1. A short company introduction – where your company is based, which markets you are focusing on, and what sets your company apart from the rest.

  2. Order volumes – how many pieces are you looking for in your initial trial order? What’s your annual purchase volume estimate, should you be on a long-term working relationship with this supplier?

  3. Product specifications – give measurements with accepted tolerances, drawings, materials, etc of what you expect your products to be like.

  4. Modifications – are there any changes or improvements are you looking to make to the product?

  5. Product labeling and packaging – if you are a private label seller, you should include this in your RFQ.

  6. Pictures and images – they say a thousand words, regardless of your mother tongue.

By putting together a detailed RFQ, you will look more professional than most other prospective buyers, and this will increase your response rates.

Interested? Stay tuned as we offer you more tips on doing e-commerce business! See you!

Need Help? Book Your FREE
Strategy Session With Our Office Today!

We'll discuss to see if we are a good fit to work together to help you start or scale your ecommerce business.

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